As a Moodle Workplace 4 user, you may want to simplify your work by automating certain tasks. Moodle 4’s dynamic rules feature can help you with that. In this blog post, we will discuss what dynamic rules are, how they work, and how you can use them to automate your work.

Starting with Dynamic Rules

Dynamic rules are a set of conditions and actions that you can use to automate your work. With dynamic rules, you can set up specific conditions that, when met, trigger a predefined action. These automations are carried out with the help of a combination of ‘Actions’ and ‘Conditions’. ‘Dynamic rules’ can be found by toggling on the Workplace launcher to the left of the profile picture.

Moodle Workplace 4.0 Dynamic rules screenshot Image

After clicking on it, you’ll be able to see both active and archived rules, with a ‘New rule’ button available as well.

After clicking on ‘New rule’, different tabs will be displayed.

Moodle Workplace 4.0 Dynamic rules Image


On the left side of the ‘Conditions’ tab, you’ll find predefined conditions for each entity. To configure each condition, click on the ‘plus’ sign. For example, if you select ‘Certification overdue’, you can then choose the specific certification and specify a date before saving the changes. Once this is done, the users who match this condition will be displayed on the bottom right of the screen.

Moodle Workplace 4.0 Dynamic rules Image


The ‘Actions’ tab allows you to choose what action to take when a condition is met. In this case, it would involve determining what should happen to users who have an overdue certification. Like with the ‘Conditions’ tab, actions can be customized as per your preference. For instance, the administrator can select ‘Notification’ and compose a message to be sent to users who have an overdue certification.

Moodle Workplace 4.0 Dynamic rules Image

Finally, clicking the ‘Enable’ button will run the dynamic rule.

Dynamic rules are a powerful feature in Moodle Workplace 4 that can help you automate your work. By combining conditions and actions, you can set up automations that trigger when certain conditions are met. This saves you time and effort and enables you to focus on other important tasks.

To learn more about it, watch this short video on dynamic rules, or access details in the Moodle Workplace documentation.